AI-POWERED BACK OFFICE
Your office runs itself. You run the business.
AI agents that handle lead response, estimating, procurement, and invoicing — on top of the software you already use. No rip-and-replace. No new tools to learn.
Trusted by HVAC, plumbing, electrical, and roofing businesses across the country
THE PROBLEM
Your office staff is drowning in admin. Your margins are paying for it.
Slow lead response
By the time your office calls back, the customer already booked someone else. 78% of customers go with whoever responds first.
Manual estimating
Your estimator spends 3 hours on a quote that should take 15 minutes. Then the customer ghosts.
Invoices falling through cracks
Jobs get completed but invoices don't go out for weeks. Follow-ups don't happen. Cash flow suffers.
REAL RESULTS
The numbers speak for themselves.
90%
of leads booked within 2 hours
Up from an industry average of under 50%.
15min
average estimate turnaround
Down from 3+ hours of manual quoting.
30+hrs
saved per week, per location
Office staff freed up for high-value work.
40%
reduction in operating costs
By automating repetitive admin tasks.
HOW IT WORKS
Live in one week. No consultants. No disruption.
Tell us how your office works
Walk us through your software, your workflows, and how your team operates today. No lengthy discovery — just a conversation.
We build your agents
We configure AI agents around your exact tools and processes — ServiceTitan, Jobber, QuickBooks, whatever you use.
Go live
Your agents start handling office work. You keep full visibility and control. Nothing happens without your approval until you're comfortable.
WHAT THE AI HANDLES
Four agents. One office that doesn't need overtime.
Lead Response & Scheduling
Responds to every lead instantly — Yelp, Google, website, SMS, phone — 24/7. Qualifies, follows up, and books the appointment. No more missed calls.
Estimating
Pulls job data, checks the pricebook, and generates accurate estimates in minutes. Knows when to recommend a repair vs. a replacement.
Parts & Procurement
Monitors jobs, finds the best supplier for each part, compares pricing and lead times, and places orders. No more phone tag with vendors.
Admin & Invoicing
Generates invoices from completed jobs, sends them out, and follows up on overdue payments automatically. Your cash flow stays healthy.
WHY TRADESAI
How we stack up against the old way of doing things
| Feature | The Old Way | TradesAI |
|---|---|---|
| Setup time | Weeks of configuration | Live in under a week |
| Lead response | Hours (or never) | Under 60 seconds, 24/7 |
| Estimating speed | 3+ hours per quote | Minutes, AI-generated |
| Procurement | Manual phone tag with vendors | Auto-sourced, best price |
| Works with your tools | Rip-and-replace | Plugs into what you have |
| Scales with volume | Hire more office staff | Handle 3× without hiring |
| Data security | Scattered across tools | Stays in your environment |
| Ongoing cost | Salaries + benefits + turnover | Fraction of one hire |
Setup time
Lead response
Estimating speed
Procurement
Works with your tools
Scales with volume
Data security
Ongoing cost
WHY IT WORKS
Built around how you already work — not the other way around.
Works with your existing tools
ServiceTitan, Jobber, QuickBooks, Podium — we integrate with what you have.
You stay in control
Set rules for what the AI can and can't do. Everything else gets flagged for your approval.
Up and running in days
No consultants, no 6-month rollouts. Most businesses go live within a week.
Scale without hiring
Handle 3× the volume without panic-hiring office staff.
Your data stays yours
We don't store sensitive customer or job information. Your data stays in your environment.
Gets smarter over time
The more your business operates, the better the agents perform.
FROM THE FIELD
Don't take our word for it.
“We went from losing 40% of leads to booking 90% within 2 hours.”
Jake Morrison
Owner, Morrison HVAC, Dallas TX
“My estimator used to take half a day on complex quotes. Now the AI generates a first draft in 10 minutes that's 95% accurate.”
Sarah Chen
Operations Manager, ProFlow Plumbing, Phoenix AZ
“I was skeptical about AI, but this just works. My office admin now handles strategic stuff instead of data entry.”
Marcus Johnson
Founder, Apex Electrical, Atlanta GA
COMMON QUESTIONS
Still have questions?
Any trades or home services business with an office doing repetitive work — HVAC, plumbing, electrical, roofing, landscaping, general contracting, and more. If your team is spending time on data entry, phone tag, manual estimating, or chasing invoices, TradesAI can help.
No. TradesAI works on top of the tools you already use — ServiceTitan, Jobber, QuickBooks, Podium, whatever you have. Nothing gets ripped out.
Most businesses are up and running within a week. We handle the entire setup — you just walk us through how your office works today. No consultants, no lengthy discovery process.
Yes. Your data stays in your environment. We don't store sensitive customer or job information on our end. All agent actions are logged with full audit trails, and we use encrypted communications at rest and in transit.
You set the rules for what the AI can and can't do on its own. Anything outside those boundaries gets flagged for a human to review before anything happens. You stay in control at all times.
No. That's the point. Your existing team stays in control — they just stop doing the repetitive stuff. Think of it as giving your best employee a tireless assistant who handles the busywork, so your team can focus on what actually requires a human.
Ready to stop doing the work your software should be doing?
Book a 30-minute demo. We'll show you exactly how AI agents would handle your office — using your actual tools and workflows.
Book a Demo